Filing annual returns is a legal obligation for every registered company in Botswana. Whether you’re a local entrepreneur or leading a growing SME, understanding the steps and timelines involved can protect your company from unnecessary penalties and help maintain its good standing with the Companies and Intellectual Property Authority (CIPA).
What Are Annual Returns and Why They Matter
Annual returns serve as an official yearly update to CIPA, ensuring your company’s details are current and compliant. They confirm that your business is actively operating and being managed responsibly.
Filing protects your company’s legal standing, reinforces stakeholder and customer trust, and supports access to services like loans, tenders, and investment. Missing deadlines can lead to deregistration, loss of contracts, or reputational damage—especially in high-growth sectors.
When and How Often to File
Your annual return must be filed each year on or before the anniversary of your company’s incorporation. For example, if your business registered on 10 April 2020, then all future returns are due by 10 April every year.
- Log into the OBRS portal.
- Check your dashboard for “due filings” or compliance alerts.
- File at least 1 week in advance to avoid processing delays or system outages.
Use our Botswana Business Blog to set annual compliance reminders and prepare early for peak periods.
Information Required for the Annual Return
Gather accurate corporate data before you begin to avoid submission errors or rejections. Botswana compliance depends on up‑to‑date accountability.
- Company name and registration number
- List of directors and shareholders with ID copies
- Physical and postal address
- Declared financial year-end (even if no returns are submitted)
- Supporting documents: director resolutions (if changes occurred), shareholding certificates
Always verify names, ID numbers, and dates before uploading files. Mismatches are a common rejection reason.
Step-by-Step Guide to Filing on the CIPA OBRS
Step 1 – Log into the OBRS and select your company
Visit the OBRS portal, enter your email and password, and access your registered profile. Under “My Businesses,” choose the relevant entity by name or registration ID.
Make sure your account is authorized to manage filings for the selected company—only company owners or designated agents can proceed.
Step 2 – Update company particulars (if changed) and fill return
On the dashboard, click “Annual Return” and verify displayed details. If directors, shareholders, or addresses have changed since the last filing, update them first via the Change module. You cannot proceed if your current profile conflicts with official records.
Once confirmed, enter your return data and attach any required documents.
Step 3 – Pay the Annual Return Fee and Submit
Fees vary by company type. Proceed to payment via Visa, Mastercard, Orange Money, or FNB eWallet. Once paid, download your confirmation receipt immediately.
Submitted filings appear under “Past Filings” with a pending status until approved by CIPA officers.
Fees and Penalties for Late Filing
Managing your annual return fees is essential for financial planning. Below is a general breakdown as of the current year:
- Private companies: BWP 100 per return
- Public companies: BWP 300 per return
- Penalty for late filing: BWP 150 plus BWP 50 per additional day overdue
Neglecting your filing can cause deregistration and legal blockage in tenders, credit lines, and government opportunities. Stay informed by reviewing government updates like SONA 2019.
Tips to Streamline Your Annual Return
Simplify your company annual return filing with these actionable practices:
- Set calendar reminders 30 days before your incorporation anniversary
- Update company info immediately after any internal changes
- Prepare a checklist of required documents and verify ID details
- Designate a responsible staff or hire a trusted agent to handle filings
Read our guide on starting a business in Botswana if you’re just beginning your compliance journey.
Conclusion and Next Compliance Steps
Staying compliant with CIPA annual return regulations is not only a statutory duty but a smart way to build trust in your brand, avoid penalties, and unlock opportunities in Botswana’s evolving business ecosystem. By understanding your deadlines, updating your info, and completing OBRS tasks proactively, you ensure year-round compliance and peace of mind.
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Recommended Reading
- SONA 2019 – Government of Botswana
- How to Start a Business in Botswana: A Step-by-Step Guide
- How to Register a Company or Business in Botswana: A Comprehensive Guide
- How to Get a Tax Clearance Certificate in Botswana
- How to Obtain a Trading License in Botswana
FAQ
- What is an annual return for a company?
An annual return is a mandatory report submitted to CIPA by all registered companies in Botswana. It confirms the business’s up-to-date information such as directors, shareholders, and addresses. - How do I file an annual return on CIPA?
You can file your annual return by logging into the CIPA OBRS portal, selecting your company, updating details if needed, and completing the return form followed by online payment. - When are annual returns due in Botswana?
They are due every year on the anniversary of your company’s registration. Missing this date results in penalties and possible deregistration. - What happens if I don’t file my annual return?
Failure to file on time attracts daily penalties and may lead to your company being deregistered, affecting operations, banking access, and credibility.
